BOS System Updates

Graduate Data

Purpose of Report:
- To be able to view graduate-level data
What’s been updated:
- The following fields have been removed to address data privacy concerns:
  - Gender
- The following fields have been added:
  - Graduation Month - indicates the month the child graduated
  - Months Enrolled - indicates the number of months the child was enrolled
- The following columns were updated:
  - Middle Name is now Middle Initial
  - Spelling of Mnemonic Key was corrected
  - Street is now Address
  - Street 2 is now Address 2
  - Zipcode 2 is now Zipcode+4
Why was it updated:
- Users have been requesting historical graduate data for grant reporting.
- Some data points were added or removed based on recent requests.
Other things to know:
- Graduate data older than 12 months has been redacted to comply with our data privacy and retention policies.
- This report is visible to users with the following roles: Admin, Admin Assistant, Regional Director, Group Coordinator, Main Coordinator, Coordinator, and Data Clerk.
- If there is a - in the report field, no data for this field is available in the Book Order System (BOS)
- If there is a * or multiple * in the report field, the information has been redacted for data privacy compliance.
- If there is a ! in the report field, there is an error in the report.

Total Children Served

What’s been updated:
- Added filters so you can narrow down information by time period, age groups, and bill-to organizations
- Program Partner States filter renamed to States
Why was this updated:
- Users requested different data breakdowns to assist with their reporting.
Other things to know:
- This report is visible to users with the following roles: Admin, Admin Assistant, Regional Director, Statewide User, Group Coordinator, and Main Coordinator

Refreshed BOS Bulletin Board: We're excited to unveil our fresh, modernized look! We truly hope you love it as much as we do!
Automated Removal of Pending Children Who Have Aged Out: We're now automatically removing children who have aged out of the program while in pending status, helping to keep our information up-to-date and ensuring everything runs smoothly for everyone involved.

Updated Registration Forms- The registration forms on the LPP Enhanced Profile Page now automatically default to the bilingual version when Bilingual is chosen.
Penguin Random House (PRH) Permission Request Process- To enhance accessibility and efficiency, we are digitizing and streamlining the permissions process for the United States.

Registration Date Update -We're happy to announce that families can now register their child on the same day they're born.
View Password upon BOS Login - You now have the option to click to view your password as you type it in for easier access.
MailChimp List Sync -Good news for our MailChimp users! We've made some updates to the MailChimp List syncing feature.
Twitter References Replaced -All mentions of Twitter have been updated to X!
Parent Area Update: We've made it easier for parents to find the information they need and to update their profiles with a new Parent Portal

We hope you enjoy these improvements!